We’ve added a few features to new projects permissions to make it easier to set up projects for small groups.
First, there is now a Power Users group. By default, all NEW users are automatically added to the Power Users group. You can turn this off by logging on the web application, choosing the menu in upper right, and then clicking "Manage Account." Next click on the "Settings" tab. Click the blue "Edit" button then deselect “Automatically add new users to Power User group."
Second, for NEW Projects, there is an option “Assign default permissions” that defaults to ON, (but remembers the last value if you set it to OFF). This new option sets up your new projects with All Users having User level permissions and access (they can view sheets, create personal annotations), and Power Users with Editor level permissions (they can view sheets, create personal annotations, create master annotations, rename sheets, and publish new sheets using the web console app).
Projects using the default permissions will have groups that look like this:
For most customers, it is usually desirable to enable everyone to be a Power User, at least initially because this allows them to set Master annotation visibility (so that everyone can see their annotations, media attachments like pictures, etc).
As you grow, you might find the need to remove users from the Power User group. This is simple, just go to Manage Account, choose the Groups option. Select the user and choose Remove from Group.